DefaultFolderX supports OpenMeta tagging compatible with a large and increasing number of applications. I have also discovered the elegance and usefulness of the OpenMeta tagging system where the same tags are used by different software ranging from simple Notational Velocity to advanced DevonThink. No other software needs to get opened and distract you from doing your work. The advantage of this approach is that the tagging takes place when you are saving the files and thus, with very little discipline, you can make sure that all your reference files are tagged. The two other posts described tagging and storing reference files and I need to clarify and update them. First, I found that the easiest, the quickest and the least disruptive way of tagging files is through DefaultFolderX. This system worked really well for me because it was easy to choose the name and the filing by Hazel has worked very smoothly. The first of my posts on reference files concerns the naming system which I still use: ‘ Author-Year-Title’ followed by “ (for “ academic”) used for automatic filing by Hazel. Thus you have to find an easy automatic way to name, tag and save the file so that you can easily find it when needed. That’s one of the reason there is usually no project folder on your computer where the reference file can be conveniently stored. ![]() A typical example of a reference file is an article a colleague sends you by email … ‘for your reference’. It may be useful for some of your learning, teaching or writing projects now or in the future but you typically don’t know which ones. To use MacPowerUsers‘ terms, ‘gathering’ of these files in neat hierarchical folders is not an option, the only viable strategy in the modern jungle of academic information is ‘hunting’ for the relevant content when you need it. This entry updates three posts on organizing reference files written about six months ago. Academics deal with thousands of reference files (text documents, data sheets, images), which are sent by email, downloaded from the Internet, or obtained in other ways.
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